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Vehicle Operators Handbook

The Viterra Vehicle Operators Handbook provides contractors and their vehicle operators with an understanding of Viterra’s requirements in regards to Viterra sites, health and safety and vehicles and vehicle hygiene.

Contractors undertaking work at a Viterra site must have a valid SitePass registration. Their company and their own registration must show that all relevant information/inductions have been uploaded/completed.

Traffic management plans

All drivers must follow site traffic management plans and directions given by employees including obeying all speed restrictions and signage at all times.

Safety on site

Contractors and their vehicle operators need to be aware of and follow all safety requirements, in particular those outlined in Safety on site.

Uncontrolled vehicle movements

In order to protect the safety of all personnel associated with our operation it is a requirement that:

  • vehicles accessing Viterra sites be adequately maintained ensuring that all brakes be in good working order
  • park brake alarms, where installed, be used
  • park brakes be applied at all times prior to leaving the vehicle cabin

If you require disengagement of brakes for the purposes of discharging your load (for example tip over axle vehicles) you will be required to implement a safe system of work to the satisfaction of Viterra staff. Please contact your Regional office to discuss this prior to harvest.

After reviewing any incident of an uncontrolled vehicle movement, Viterra may take appropriate and necessary action. This may include requiring evidence of certification, roadworthiness and denying access to sites if a vehicle is deemed to be unsafe.

Management of heavy vehicle mass

two big trucksAnyone driving a vehicle carrying grain must ensure they are aware of and comply with all Chain of Responsibility requirements, including heavy vehicle mass management.

Viterra continuously works with the grain industry, the National Heavy Vehicle Regulator (NHVR) and SA Police to implement measures that reduce heavy vehicle overloading and promote compliance with transport regulation, while still recognising the difficulties faced by growers and heavy vehicle operators in moving grain from farm to site.

Carriers and their drivers should be familiar with the South Australia Heavy Vehicle Farm Gate Grain Transport Mass Exemption Notice 2020 (No.1) and the Heavy Vehicle National Law.

Prior to commencing a grain movement the driver needs to consider:

  • all accreditations needed
  • the vehicle combination used, and
  • the appropriate route from the loading point to the delivery site.

Driver Declaration of Legal Mass

The driver is responsible for determining the vehicle’s legal mass limit and is required to declare the legal mass of their vehicle at a Viterra site.Drivers are required to declare the mass of their vehicle via the Mass Limit Code. This code is linked to the legal mass of the specific vehicle configuration, including accredited vehicles. The Mass Limit Code is recorded on the Weighnote.

Declaring the wrong code on a Weighnote or exceeding the legal gross vehicle mass limit constitutes an offence that may be dealt with by the NHVR.

Operation of Vehicles at Higher Mass Limits or by Permit

Mass management sticker

Drivers claiming vehicle mass limit entitlement higher than general mass are required to provide evidence.

Drivers claiming vehicle mass limits higher than the general mass are required to provide evidence of entitlement such as their accreditation number under the National Heavy Vehicle Accreditation Scheme (NHVAS) and permit number issued by the NHVR.

Failure to provide evidence of mass limit entitlement will result in the vehicle being treated as operating at the general mass limit.

Please contact the NHVR on 1300 696 487 or if you require more information.

Management of overloaded vehicles

When a vehicle is loaded, the loader and driver have a responsibility to ensure the vehicle is not loaded in excess of its permitted mass limit.

Viterra weighs vehicles on entry and exit of its facilities. If a vehicle enters any Viterra site overloaded to any extend, the Weighnote will be marked with a mass breach warning and the information may be passed onto the NHVR.

Viterra employees will advise drivers of overloaded vehicles of any requirements to ensure site safety and safe management of the vehicle.

Vehicle hygiene

Ensure any vehicle that is carrying grain meets the required cleanliness standards as per the Prior Load Matrix. Growers using carriers must ensure the carrier’s truck is clean before loading the grain as growers are accountable for the delivery of grain.

The Prior Load Matrix outlines the correct procedures for cleaning your vehicle to the acceptable standards, in line with what has previously been carried in that vehicle.

The matrix covers vehicles carting commodities and products handled by Viterra.

Vehicles are required to be fit for purpose and presented clean upon arrival. Vehicles and tarpaulins that are not cleaned or free of contaminants will not be loaded.

It is mandatory to declare the last load for grower receivals. All other movement-types require the last three loads to be declared.

Growers should also refer to the full Viterra Road vehicle hygiene requirements.